Accounts Payable Clerk

Job Description

This is a full time (37hrs per week), permanent role. The Accounts Payable Clerk would be joining the Finance Team who work 4 days in the office and 1 from home. This role will have full responsibility for the purchase ledger processes, up to and including posting of the invoices on the accounting system. This will include housekeeping of the ledger to ensure accuracy of posting and general management of supplier accounts. This role will also assist in the wider team functions of accounts receivable and cash posting. The Accounts Payable Clerk is an integral part of the finance team, underpinning the financial stability of the business through excellent supplier management.

Duties & Responsibilities

• Processing of all Purchase Order and Non purchase order invoices received, checking for accuracy and adhering to strict business processes and controls
• Ensuring the relevant budget holder and value approver authorise the invoices before entry onto the system
• Ensuring accurate coding and VAT treatment of each invoice
• Preparing the relevant back-up to enable authorisation and coding to the right nominal codes for all relevant invoices
• Liaising with the wider business teams to get purchase orders processed and invoice queries sorted in a timely manner
• Maintaining a clean creditors ledger, reviewing and resolving aged items
• Checking of all supplier statements in a timely manner and actioning any invoice requests and/or queries arising from these
• Ensuring all invoices are stored on the Docuware document management system
• Monitoring of the finance inbox; dealing with all supplier emails directly and any actions required for them
• Daily posting of payments onto the accounting system
• Monthly petty cash reconciliations
• Assisting the wider team with ad-hoc duties when requested and providing holiday cover to other finance team members when requested
• Assist in monthly management accounts where required
• Assist in the annual statutory accounts audit where required

This list is not exhaustive, and the successful candidate would be expected to undertake reasonable additional duties in support of the site operations as and when required.

Candidates will need to have the following skills and experience to be suitable for this role:

• English and Maths GCSE Grade C or above (or equivalent)
• AAT Level 3 or above
• Previous Accounts Payable experience
• Experience using SAGE 200
• Strong IT skills
• Intermediate Excel
• Excellent communication skills with the ability to communicate with financial and non-financial staff at all level
• Must be driven, inquisitive and capable of working to deadlines
• Ability to work independently and as part of a team
• Excellent accuracy and attention to detail.