Project Management Office Manager

Job Description

The Project Management Office Manager will need to be proactive and dedicated in order to manage the Project Management Office (PMO); a centre of excellence for the application and improvement of our client’s project management business processes; and to work on client projects. This is a full time, permanent position. Due to the rural location, you will need to have your own transport.

The PMO Manager will manage our client’s team of project administrators and coordinators, and will be confident, calm and enthusiastic with a positive and engaging communication style. Reporting to the Programme Director, the PMO Manager is responsible for:

Duties & Responsibilities

• Line management and ongoing development of the Project Administrator team; ensuring ongoing development of the Project Administrators/Coordinators’ skillset and expertise
• Working on client projects in a role of Project Coordinator or Project Manager depending on level of experience
• Ensuring company project management processes are applied correctly by the project administrators/coordinators to maintain a high standard of project delivery to clients
• Driving best practice in project management processes by working closely with the project teams, project managers and central functions to identify opportunities for operational excellence and efficiencies
• Updating Project Management SOPs and best practice documents and ensuring templates are kept up to date (e.g. MS Project template)
• Auditing projects
• Preparing monthly reporting for the Consulting function.

The ability to engage and work effectively with colleagues across the business whilst balancing client work and team management, is critical to success in this role.

To be suitable for this role, it is essential to have the following qualifications and skills:

• Good level of academic achievement to A-level or equivalent. Degree qualified (science-related, business administration, management studies) is desirable.
• Previous project management experience, or administration in a consulting or PMO services environment
• Previous experience in managing a Project Office or a Project Management Office
• Line Management or team lead experience; demonstrable experience in taking responsibility for the development of team members
• Strong written and verbal communication skills
• Experience of working in a fast-paced company requiring diligence and accuracy
• Experience in using advanced planning, visualisation and presentation tools, e.g. MS Project, MindManager, Visio, PowerPoint and Miro, as well as experience with SharePoint
• Excellent organisational skills and attention to detail
• Able to work in partnership with colleagues, clients and sub-contractors at all levels
• Ability and experience of implementing project management controls, frameworks, and ongoing monitoring
• Experience of working under ISO 13485 and 21CFR Part 820 and understanding of requirements for documents, materials and change control
• Ability to manage complex document flows
• Capable of supporting, planning and costing activity and monitoring project budgets and activities against project plan
• Experience in dealing with operational change.