Quality Administrator

Job Description

This is a full-time role, Monday-Friday. No previous experience in Quality Administration is required so this is a great opportunity for candidates looking to move into this area of work. The Quality Administrator will report to the Quality Manager and will be required to support the day to day running of the company Quality Management System (QMS). The Quality Administrator will also spend time supporting the Laboratory Operations group, focusing on Health and Safety within laboratory operations (the approximate split will be 60% quality, 40% lab ops.)

Duties & Responsibilities

• Supporting colleagues with the effective documentation and close out of Quality Event actions to agreed timelines
• Co-ordinating periodic review of procedures with various stakeholders to agreed timelines
• Managing the purchasing and administration of external standards
• Supporting the management and reporting of Quality Management System (QMS) training across the business
• Supporting the qualification, administration and management of approved suppliers
• Supporting the closeout of alarms from the Environmental Monitoring System and assisting in maintaining our client’s equipment management system(s), including tracking calibration, maintenance, and service schedules to ensure compliance and readiness
• Assisting with procurement activities, including but not limited to obtaining quotes, raising purchase orders, and coordinating both onsite and offsite equipment servicing
• Supporting the maintenance and oversight of action trackers, incident logs, and other operational records used by the LabOps and EHS teams to ensure timely follow-up and accountability
• Overseeing the update and maintenance of templates and controlled documents for LabOps and EHS, ensuring version control and compliance with document management procedures
• Assisting in managing lab access permissions and tracking mandatory training completion to support site compliance and safety
• Providing flexible administrative assistance as needs arise, supporting continuous improvement in our client’s systems and operations.

Candidates will need to have the following skills and experience to be suitable for this role:

• Good organisational and time management skills
• Good communication skills
• Good working knowledge of MS Office
• Confidence working in digital systems and document control platforms
• Experience of working within a certified QMS (e.g. ISO 9001 or ISO 13485)
• Experience working within a technical or regulated product environment
• Excellent attention to detail

There is an option for hybrid working, but the majority of days (minimum 3) will need to be office based due to the role supporting lab operations. Due to the rural location, candidates will need to have their own transport to get to work.